Magenta MOOC

(Massive Open Online Course at Deutsche Telekom)




Data protection provisions

During the registration process you need to agree to the data protection provisions specified below. Participation in the course is voluntary. Each employee can decide on his/her own if he/she wants to take part on the basis of the data protection provisions mentioned here.
This document specifies which personal data are recorded and further processed within the framework of using the Magenta MOOC.
Magenta MOOC will be conducted on a online platform which provides content in an online library. Users can work on a series of assignments, share knowledge and discuss in forums. They can publish e.g. forum posts, comments, work results (submissions) etc. on the platform.

Processing and use of personal data
The Magenta MOOC is a distance learning course run by HR Digital & Innovation (DTAG GHQ) together with the candena GmbH as external service provider that provides a platform-as-a-service solution. During operation and maintenance the service provider candena GmbH might have access to your data, if necessary. Commissioned data privacy contracts and processes have been setup to ensure data will be processed according to German data privacy standards. The servers on which the data will be processed are located in Germany.
Personal data: For your profile visibility on the platform the following personal data must be provided during the Magenta MOOC registration process: First name, last name, work e-mail address, age, gender, segment/organization, functional area, company, job family country and password, and optionally postal adress. During the course, optional additional personal data will be created and stored, e.g. by making entries in the forum, giving feedback to other participants, submitting documents or via your profile pictures. During the course personal data will be exchanged worldwide between users. Personal data sent to other users of Magenta MOOC might be stored by the receiving person or might be forwarded to third parties, which must not be users of the MOOC. The application MOOC itself generates personal data, when a user is active on the MOOC platform.
Your e-mail address is not visible to other users on the platform but will be used for sending e-mails, e.g. newsletters during the course. Furthermore your e-mail address will be used for sending you an invitation to a survey.
When you visit our websites, the web server temporarily records the domain name or IP address of your computer, the client’s file request (file name and URL), the http response code and the website from which you are visiting us.
The protocol data will be used only for the purpose of data security, especially for the defense of attack attempts to our web server and for statistical analysis.
Cookies: We use cookies for certain services. These are small text files that are stored on your computer. They enable the system to tell if you repeatedly visit websites from the same computer. You can set your browser to prevent these cookies being stored or to delete the cookies at the end of your Internet session. However, please remember that in this case you may not have access to the full range of functions offered by our websites.

The purpose of processing personal data
Your personal data will be used in order to register and authenticate you to the MOOC system and for visibility on the platform. Further on, optional additional personal data (e.g. comments, forum posts etc.) will be processed to exchange information and knowledge and to work together with other users, which are employees of other Deutsche Telekom group companies worldwide. Your data in the form of a profile will be shown to other users of the Magenta MOOC. Users can restrict the visibility of their activities in their profile settings. After the course has ended your personal data will remain on the platform for apost-course period in order to conduct the final evaluations and awarding eligible users with a certificate resp. statement of accomplishment. Data of all users will be deleted latest by December 31st 2018.
Your profile data (in anonymized form) will also be processed in order to produce usage statistics. These statistics are collected in order to assess the Magenta MOOC, after completion, on the basis of objective metrics.
Magenta MOOC may only be used for professional purposes.

Deleting and deactivating your account
You can deactivate your account at any time. Deactivating your account will not result in additional costs or have other consequences, e.g. in a work context. If you delete your account the content including your personal profile that you have created will be deleted. Data of all users will be deleted after course end plus a post-course period (required e.g. for evaluation of the final submissions, awarding of users/certificate, anonymized usage statistics) latest by December 31st 2018.

Photos/media and copyrights
Photos or other media may only be published in the Magenta MOOC if all individuals who appear in them have given their consent beforehand or if there is legal authorization to do so. The same applies to other works governed by copyright law and other protected rights.
You ensure that all media you publish is free from third-party rights and that Deutsche Telekom AG or its affiliated companies are indemnified from any third-party claims and legal defense costs.

Third-party information requests on employee data
Personal data will be passed on to the requesting governmental agencies solely due to statutory provisions. Deutsche Telekom AG is also obligated under section 101 of the German Copyright Act (UrhG), or an affiliated company is obligated under a comparable other national law, upon presentation of a corresponding court order, to provide holders of copyrights and ancillary copyrights with information about employees who may have offered copyrighted works on file sharing sites. In these cases, the information contains the user ID of an IP address assigned on the requested date/time as well as the employee's name and address.

Content checks / Misuse control
Each user has the possibility to report data or content of the Magenta MOOC, which in his/her view violates the social media principles, the terms of use or applicable law: A regulated Deutsche Telekom AG process named "Tell me!" is used to check whether the reported data/content do violate any of the specified rules mentioned above. If this is the case, data or content may be modified or, if required, completely deleted.
Apart from that, the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) and § 9 DTAG group works council agreement on IT-Systems (KBV IT-Systeme) or similar company agreements and/or legal provisions in the participating countries apply. For example, if there are actual indications for a suspicion that a crime has been committed, relevant data and content of the Mangena MOOC may be collected, processed and used under certain conditions for uncovering an offense.

Storage period for personal data
All data for the Magenta MOOC shall be stored for the duration of the course (incl. registration period) plus a post-course period (required e.g. for evaluation of the final submissions, awarding of users/certificate, anonymized usage statistics). All data shall be deleted latest by December 31st 2018. If you delete your account before the course has finished, your content including your personal profile will be deleted directly.

Contact
If you have any questions with regards to data privacy issues please contact the Magenta MOOC team at HR Digital & Innovation (DTAG / GHQ) via mooc@telekom.de.